1. Introduction
Algomate ("we", "us", or "our") is committed to protecting the privacy of educational institutions and their users. This Privacy Policy explains how we collect, use, store, and protect information when you use our platform.
2. Information We Collect
2.1 Institutional Registration Data
- Institution name, college code, address, and contact details
- Principal and administrative staff information
- Academic configuration (year, working days, timings)
2.2 User Account Data
- Name, email address, phone number, and role
- College UID (auto-generated login identifier)
- Encrypted password (we never store passwords in plain text)
2.3 Academic / Operational Data
- Department, batch, and course information
- Subject assignments and faculty allocations
- Generated timetable data
2.4 Usage Data
- Log data including IP addresses, browser type, and pages visited
- Feature usage patterns to improve the platform
3. How We Use Your Information
- Service Delivery: To operate the timetable scheduling and ERP features.
- Account Management: To create and manage institutional user accounts.
- Communications: To send credential emails, registration links, and important service notifications.
- Security: To detect and prevent unauthorized access and abuse.
- Improvement: To analyze usage patterns and enhance the platform.
4. Data Storage and Security
- All data is stored in a secure, encrypted database hosted on enterprise-grade cloud infrastructure.
- Passwords are hashed using bcrypt and are never stored or transmitted in plain text.
- Access to data is restricted to authenticated users within your institution.
- We implement row-level security and role-based access control to ensure data isolation between institutions.
- Regular backups are performed to prevent data loss.
5. Data Sharing
We do not sell, rent, or share your Institutional Data with third parties except:
- Service Providers: Trusted infrastructure providers (e.g., database hosting, email delivery) who process data only on our behalf and under strict confidentiality agreements.
- Legal Requirements: When required by law or to respond to valid legal processes.
- Safety: To protect the rights, property, or safety of Algomate, our users, or the public.
6. Cookies and Local Storage
We use session cookies and browser storage (sessionStorage/localStorage) strictly for authentication, session management, and to preserve your form progress within the platform. We do not use tracking cookies or advertiser cookies.
7. Data Retention
Institutional and user data is retained for the duration of your active subscription. Upon termination of your account, you may request a data export. Data is permanently deleted from our systems within 90 days of account termination unless legally required to retain it.
8. Your Rights
As an institution administrator, you have the right to:
- Access and review all data associated with your institution
- Correct inaccurate data via the admin dashboard
- Request deletion of your institution's data
- Export your data in a portable format
9. Children's Privacy
The platform is intended for use by educational institutions and their authorized staff. While student records may be managed within the platform, we do not knowingly collect personal information directly from individuals under the age of 13.
10. Changes to This Policy
We may update this Privacy Policy periodically. We will notify registered institutions of material changes via email. The "Last updated" date at the top reflects the most recent revision.
11. Contact Us
For privacy-related questions or to exercise your data rights, please contact: support@algomate.io